Certifi - Refreshingly Simple Compliance Software
- Client
- Certifi Software Ltd
- Industry
- Construction & Telecoms
- Technologies
The Problem
Managing compliance in high-risk industries like construction and telecoms is a constant challenge. Businesses need to track accreditations, monitor expiry dates, and ensure workers have the right certifications for every job.
Too often, this process relies on spreadsheets, emails, and scattered file systems.
The result? Compliance gaps, admin bottlenecks, and last-minute scrambles before audits. These inefficiencies not only increase risk but also drain valuable time and resources.
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“ We use Certifi to manage over 11,000 employee accreditations. This is the first time individuals in my business are actually using a compliancy app, and not looking at it as if it was a nuisance. It’s an all-in-one tool, and the best I’ve come across. ”
Our Solution
To solve this problem, we developed Certifi, a compliance SaaS platform designed to streamline accreditation management.
Get Safer, Move Faster, Stress Less
Certifi goes beyond being a simple certificate database. It’s a workflow-driven system that actively manages compliance. Key features include:
- Automated accreditation tracking - No more manual expiry date checks.
- Expiry reminders and proactive alerts - Keeps teams audit-ready.
- Strict permissions and confidentiality controls - Ensures secure access to sensitive data.
- Seamless reporting - Generates compliance reports instantly, eliminating last-minute panic.
By replacing outdated spreadsheets with a structured, automated system, Certifi helps businesses reduce admin time, improve accuracy, and stay compliant effortlessly.
AI-Driven Compliance Automation
In 2023, we secured an Innovate UK grant to enhance Certifi with AI-powered automation.
One of the biggest challenges in accreditation management is manually uploading, renaming, and organising certificates. With our AI-driven bulk importer, businesses can:
- Extract key data from certificate files and images automatically.
- Auto-fill compliance records in seconds, reducing manual data entry.
- Ensure accurate filing with minimal human intervention.
- Speed up onboarding so new staff can get on-site faster.
By harnessing machine learning, Certifi transforms a tedious, error-prone process into a seamless, automated workflow.
Built for Performance & Scalability
Certifi is built on Ruby on Rails, offering a flexible and scalable backend that allows rapid iteration. To ensure reliability, we host on Heroku, leveraging seamless deployment and infrastructure management. Key technologies include:
- Hotwire - Enables fast, real-time UI updates without complex front-end frameworks.
- Amazon AWS - Provides secure and scalable storage for compliance documents.
- OCR (Optical Character Recognition) - Automates data extraction from certificates, reducing manual input and improving accuracy.
This technical foundation ensures Certifi is not just powerful, but also user-friendly, responsive, and secure.
Connecting Compliance with Business Operations
Compliance doesn’t operate in isolation - it’s tied to workforce tracking, project management, and financial systems. That’s why Certifi integrates with key business tools, including Xero and Sitetracker.
Certifi also includes built-in timesheeting functionality, bridging the gap between workforce tracking and compliance. This means businesses can manage accreditations and timesheets in one place, reducing admin workload and improving efficiency.
Client Spotlight
Mitie Telecoms
Mitie Telecoms, a leading provider of telecoms infrastructure solutions, needed a better way to manage compliance across their 350+ employees and contractors.
Their reliance on SharePoint and spreadsheets was becoming unmanageable, with thousands of accreditations at risk of expiring.
Now, key reports like Training Matrices and Qualified Persons Lists are generated in one click - saving hours of admin time.
The result? Improved training, enhanced safety, and increased productivity, all while ensuring full compliance.
The Results
Certifi's Impact
11,000+
Certificates managed
1,000+
Certifi users
£70,000/yr
In admin savings
0
Non-compliance fines
67%
Compliance before
92%
Compliance now
The numbers speak for themselves
18,000+
Managed Certificates
1,400+
Compliant Users
£2.1M+
In Invoiced Timesheets
